Posted by Josh | Posted in GTD | Posted on 09-05-2009
Tags: productivity, project value, scope creep
At work I’m fairly religious about such tenets as proper scope definition and change management in running my projects. Without this level of control, things would quickly spin out of hand and projects would never be completed in a timely fashion. Flip through any project management guide (the ubiquitous PMP Handbook comes to mind) and you’ll find pages of information on managing scope creep and keeping stakeholders in check.
But what about personal projects? In many cases, projects are more loosely defined, and lack specific objectives and milestones. The end result is that work gets added or priorities shifted mid-stream, which inevitably causes delays in completion, frustration, and an ever increasing pile of uncompleted projects. Not an ideal place to be!
Here’s a good example. One of the recent additions to the projects list is to build a website for my son, where we can showcase pictures, stories, and movies of his growth. Now at first, this seemed a pretty easy task, given that the steps might look like the following:
- Select a hosting provider and setup account
- Design simple iWeb template
- Upload pictures to Picasa
- Upload video to YouTube
- Add content to pages, initial list to include:
- The First Week
- Pictures and Video
- Send notification to immediate family
Easy enough, yeah? Well, being my geeky self, while carrying out these actions I decided to add some interesting learning opportunities to the mix:
- Instead of hosting, use a dynamic DNS service and host the web site on my VM server at home. It is cheaper and since this site is not financially bound (i.e. if it goes down I won’t loose money), high availability is not a requirement.
- Install WordPress as the CMS for the site, to allow for RSS feeds.
- Find and install custom plugins allowing for photo gallery and embedded video functionality.
Getting a bit more complicated, aren’t we! Well, being the enterprising sort, I thought I might want to add even more complexity, so I considered these as well:
- Setting up a VM to act as a gateway between my home network and the Internet, so as to allow the Internet exposed VMs to be on a separate network subnet from the rest of my internal LAN.
- Setup of an IDS such as Snort to monitor traffic on this DMZ.
- Setup of a custom VPN solution using OpenVPN so as to allow grandparents and other close relatives the ability to see additional content over a secure link.
Now, unless you are one hard-core geek (and not a parent of a new baby), you are probably going “What is this guy thinking?!” And you’d be right; while one could argue that the first set of “enhancements” adds some value to the overall project goals (a simple, easy to update, followable web presence), I think you’d be hard pressed to argue the same for that second list.
True, separating Internet and non-Internet facing network zones is a standard best practice, and a solution such as Snort would probably show all sorts of useful data. But really, what is the chance that a) a hacker is going to take the time to scan my network when it’s not widely advertised, b) there is some undisclosed vulnerability in WordPress or PHP, c) once gaining non-root access to the web server the hacker proceeds to succesfully brute force my strong, random 40 character password? Yeah, not likely I think. Definitely not worth the considerable effort for those last three tasks.
Given that my time is going to be rather short for the forseeable future, it appears I’m going to have to curb my knack for adding needless complication to personal initiatives. Just like with real projects, when time is short and resources tight, it’s more important than ever to ensure the work you do is adding real, tangible value to your projects.